Scenario: The Meeting Marathon Manager
Let’s say — Priya is a delivery manager who prides herself on being “Available.”
• Her calendar? Packed.
• Her day? A blur of calls.
• Her team? Always looping her in.
She hops from sync to sync, 8 hours straight… but actual work? Left for late nights.
The Real Problem?
Priya confuses presence with productivity.
She’s not managing outcomes — she’s managing airtime.
What you can do as a Trainer..!
You introduce Priya to the 3C Meeting Framework:
1. Clarity – Every meeting must have a clear objective. If it doesn’t, it doesn’t happen.
2. Control – Set strict agendas. Assign a moderator. Timebox discussions.
3. Cadence – Not every issue needs a meeting. Use tools like Loom, Slack, shared docs to reduce “calendar addiction.”
Training in Action:
- Priya audits her week’s meetings. 15 total.
- She categorizes them:
• 5 were redundant
• 3 could’ve been emails
• 2 had no outcomes
- She cuts the clutter — creates "Focus Blocks" on her calendar.
She also trains her team on async updates and decision templates.
The Result?
• 35% fewer meetings
• More thinking time
• Quicker decisions
• Better energy in critical conversations
Why This Works:
✓ Respects time — everyone’s
✓ Builds a culture of outcomes, not noise
✓ Empowers teams to communicate with intention
Takeaway:
If your calendar is full but your progress is slow — the problem isn't time management, it's meeting mismanagement.
Train your managers to treat meetings like money — invest only when there’s a real return.
